Best Desk Booking Software in 2026: Pricing & Comparison
Compare desk and room booking tools that publish prices or clear free tiers for hybrid offices. We checked official pages on 11 October 2026.
- Small teams testing the waters: Officely free tier (up to 5 users) or desk.ly free for up to 15 users.
- Growing hybrid offices that want published per-user pricing: Officely Basic or desk.ly Corporate.
- Larger sites that prefer per-space pricing: Skedda Plus or Premier.
- Organizations already on Envoy for visitors: Envoy Workplace plans that add desks and rooms.
Desk booking software lets employees reserve desks, meeting rooms, parking, or other spaces in shared or hybrid offices. It typically includes floor plans, check-in, capacity rules, and calendar sync.
We evaluated the same fields for every vendor: published pricing (or free/trial status), free plan or trial, core focus, and main limitation. Order is not a quality ranking. Providers are sorted by public $0 or lowest published entry price first, quote-led last.
Compared at a glance
| Provider | Published pricing | Best for | Visit |
|---|---|---|---|
| Officely | Free up to 5 users; Basic from ~$3/user/mo | Small teams wanting a free start and Slack-native booking | Visit β |
| desk.ly | Free up to 15 users; Corporate from β¬1.65/user/mo | Teams under 15 users that want full features free, then low per-user paid | Visit β |
| Envoy | Reservations Standard $5 per bookable resource/mo (annual); confirm current Workplace module pricing | Offices that already use Envoy for visitor management | Visit β |
| Skedda | Plus from $249/mo for 35 spaces (US/Canada, annual) | Sites that prefer unlimited users and per-space pricing with strong rules | Visit β |
Pricing checked on official pages 11 October 2026. Free plans, trials, list prices, and quote-based plans are distinguished above. Billing is typically monthly or annual; confirm current terms before purchase.
The 4 companies in detail
Officely
Best for small teams and Slack-first offices
Best for: Teams that want a free tier to test desk and room booking with Slack integration.
| Published pricing | Free (up to 5 users); Basic and Premium list per-user prices (around $3β$4.50/user/mo depending on region and billing); Enterprise custom |
| Free plan or trial | Free plan up to 5 users; free trial available |
| Core focus | Desk and meeting room booking, attendance visibility, Slack-native experience |
| Main limitation | Free tier caps at 5 users; advanced features and unlimited admins sit on higher plans |
- Free plan lets small teams start without a sales call.
- Strong Slack and calendar integrations for hybrid teams.
- Per-user pricing can scale quickly for large offices compared with per-space models.
desk.ly
Best for teams under 15 users
Best for: Organizations that want enterprise-level features free for up to 15 users, then low per-user paid plans.
| Published pricing | Free for up to 15 users (Enterprise features); Corporate from β¬1.65/user/mo; Enterprise from β¬2.75/user/mo; Enterprise Plus quote |
| Free plan or trial | Standing free plan for β€15 users |
| Core focus | Desk, parking, and meeting room booking with analytics and SSO |
| Main limitation | Free tier hard-caps at 15 users; mobile app and some features require paid Enterprise |
- Generous free tier with Enterprise features for small teams.
- Clear low published per-user rates after the free tier.
- Scaling past 15 users moves you to paid; confirm current euro pricing for your region.
Envoy
Best for visitor + desk combined
Best for: Companies already using Envoy for visitor management that want to add desk and room booking.
| Published pricing | Reservations Standard $5 per bookable resource/mo (annual); platform and module fees apply; confirm on official pricing page |
| Free plan or trial | Free trial available; no permanent free plan listed for Workplace |
| Core focus | Integrated workplace: desks, rooms, deliveries, visitor flows, access |
| Main limitation | Priced per active user; visitor modules may be separate; confirm current Workplace packaging |
- Published per-active-user rates on Workplace plans.
- Combines visitor, desk, and room management in one system.
- Best value if you already need Envoy visitor features; pure desk booking may be cheaper elsewhere.
Skedda
Best for per-space pricing and deep rules
Best for: Offices that want unlimited users, interactive floor plans, and strong booking rules priced by space rather than seat.
| Published pricing | US/Canada Plus from $249/mo (35 spaces, annual); Premier from $349/mo (45 spaces); Enterprise and EMEA/APAC tiers differ; 14-day trial |
| Free plan or trial | 14-day Premium trial (no card required) |
| Core focus | Space booking with interactive floor plans, rules engine, visitor management add-on |
| Main limitation | Entry price is higher for small sites; pricing is per space and varies by region |
- Unlimited users on published plans; cost scales with spaces.
- Strong rules, floor plans, and Microsoft 365 / Google sync.
- Minimum space counts and annual billing on published tiers; confirm regional pricing.
Which desk booking tool fits a 10-person team testing hybrid?
Start with Officelyβs free tier or desk.lyβs free plan (up to 15). Both let you try real booking without a sales process.
We have 50 desks and want unlimited users.
Look at Skeddaβs per-space plans. Unlimited users mean the bill depends on spaces, not headcount.
We already use Envoy for visitors.
Envoy Workplace adds desks and rooms on published per-active-user rates. Compare the total against a standalone desk tool.
Buying tip
Ask whether pricing is per user or per space, and confirm the free-tier user limit before you roll it out. Also check whether meeting rooms, parking, and visitor features are included or add-ons.
Is desk booking software only for large offices?
No. Several tools offer free tiers for teams under 5β15 people so small hybrid teams can start without a large contract.
Do these tools replace visitor management?
Some (Envoy, Skedda add-on) combine or add visitor features. Pure desk tools may need a separate visitor system.
What should I check in a demo?
Floor-plan editing, check-in reliability, calendar sync (Microsoft 365 / Google), SSO, and how pricing changes when you add rooms or spaces.
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