TL;DR: Envoy publishes a free Basic plan and Premium per-location list pricing. Most other visitor management platforms are quote-led or publish limited tiers. Order follows published $0 / list prices first.
Visitor management software digitizes front-desk check-in, badge printing, host notifications, legal document capture, and security workflows for offices and multi-location workplaces. In 2026 the category ranges from free limited plans to enterprise platforms that integrate with access control and identity systems.
Every entry uses the same fields: published pricing, free plan or trial, core focus, and the main limitation. The order below is not a quality ranking. Public $0 / published price first, quote-led last.
Visitor management software compared at a glance
| Provider | Published pricing | Primary strength | Best for | Link |
|---|---|---|---|---|
| Envoy | Free Basic; Premium published per location; Enterprise quote | Workplace visitor experience, badges, analytics, SSO | Offices that want a clear free entry and published Premium pricing | Visit → |
| Proxyclick | Quote-led packages | Enterprise visitor and contractor management | Multi-site organizations with complex security needs | Visit → |
| Traction Guest | Quote-led | Visitor, contractor, and workplace experience platform | Enterprises needing integrated workplace and visitor workflows | Visit → |
| Greetly | Published or transparent SMB-oriented pricing common | Simple digital receptionist and visitor logs | Smaller offices that want straightforward check-in | Visit → |
| The Receptionist / similar | Published app and kiosk packages common | iPad-based visitor sign-in and notifications | Single-location or simple multi-desk offices | Visit → |
Envoy, Proxyclick, Traction Guest, Greetly, and The Receptionist were reviewed on 28 September 2026. Confirm current per-location rates, entry limits, and add-on modules on the live vendor pages.
Per-location pricing is common; multi-site deployments multiply the base cost and should be modeled explicitly.
Simple digital receptionist vs enterprise security
Lightweight tools focus on host notifications, digital sign-in, and basic badges. Enterprise platforms add watchlists, access-control integrations, contractor workflows, analytics, and compliance features. Match the software to the number of locations and the strictness of security and compliance requirements.
The 5 providers in detail
1. Envoy
Best for: Workplaces that want a free limited plan for basic needs and a clear published Premium price per location for branding, badges, analytics, and SSO.
| Published pricing | Free Basic (limited entries); Premium listed per location (annual billing); Enterprise custom |
| Free plan / trial | Free Basic with monthly entry limits |
| Core focus | Visitor check-in, host notifications, badges, analytics, workplace integrations |
| Main limitation | Premium is billed per location; multi-site cost scales linearly |
- Official pricing page publishes Free Basic and Premium per-location figures.
- Strong workplace product ecosystem beyond pure visitors.
- Common baseline when published pricing and a free tier matter.
2. Proxyclick
Best for: Multi-site organizations that need enterprise visitor and contractor management with strong security and compliance features.
| Published pricing | Quote-led |
| Free plan / trial | Sales-led evaluation |
| Core focus | Visitor and contractor workflows, security, multi-site management |
| Main limitation | No simple public list price; requires sales engagement |
- Enterprise-oriented visitor and contractor platform.
- Often selected when security and multi-site governance are priorities.
- Request a quote that reflects number of sites and required modules.
3. Traction Guest
Best for: Enterprises that want visitor management integrated with broader workplace experience and contractor processes.
| Published pricing | Quote-led |
| Free plan / trial | Sales-led evaluation |
| Core focus | Visitor, contractor, and workplace experience |
| Main limitation | Pricing is not published as simple list rates |
- Positioned at the intersection of visitors and workplace experience.
- Suitable for larger organizations with complex onsite processes.
- Compare total cost and implementation effort against lighter tools.
4. Greetly
Best for: Smaller offices that want a straightforward digital receptionist, visitor log, and host notifications without heavy enterprise overhead.
| Published pricing | Often transparent or published SMB-oriented packages |
| Free plan / trial | Trials common |
| Core focus | Digital receptionist, visitor logs, notifications |
| Main limitation | Less depth for multi-site security and advanced compliance features |
- Oriented toward simplicity for smaller workplaces.
- Useful when the primary need is digital sign-in rather than full enterprise security.
- Confirm current package limits and hardware requirements.
5. The Receptionist and similar iPad-centric tools
Best for: Single-location or simple multi-desk offices that prefer an iPad kiosk experience with host alerts and basic visitor records.
| Published pricing | Published app and kiosk packages common |
| Free plan / trial | Trials common |
| Core focus | iPad visitor sign-in, notifications, visitor log |
| Main limitation | Less emphasis on multi-site enterprise security and analytics |
- Simple, hardware-friendly approach popular with smaller offices.
- Often lower complexity and faster to deploy than full enterprise suites.
- Verify badge printing and legal-document options if required.
Kurums Match
I want a free limited plan and clear published Premium pricing
Envoy publishes Free Basic and Premium per-location rates on its official pricing page.
I manage multiple sites with strict security needs
Proxyclick and similar enterprise platforms are quote-led and oriented to multi-site security and contractors.
I need visitor management tied to broader workplace experience
Traction Guest positions itself at the intersection of visitors and workplace workflows.
I have a small office and want simple digital check-in
Greetly or The Receptionist style tools focus on straightforward sign-in and host notifications.
I only need an iPad kiosk experience
iPad-centric tools such as The Receptionist are built for that use case with published packages.
Buying tip
Count physical locations, not just employees. Per-location pricing means three reception desks can triple the software cost. Factor in hardware (iPads, printers, stands), badge supplies, and any access-control integration fees. Pilot at one site before rolling out company-wide.
How this comparison was put together
Official pricing and product pages for Envoy, Proxyclick, Traction Guest, Greetly, and The Receptionist were reviewed on 28 September 2026. Only publicly stated free or list models are shown; quote-led pricing is labeled as such. Order follows published accessibility ($0 / list first).
FAQ
Is a free visitor plan enough for a real office?
Free tiers typically limit monthly entries or features. They work for very low volume; most offices with regular guests move to a paid plan for badges, branding, or analytics.
Do I need badge printing?
Badge printing improves recognition and security but adds hardware and supply cost. Some organizations start with digital-only check-in and add badges later.
How does visitor software connect to access control?
Enterprise platforms often integrate with badge systems and door controllers. Confirm supported vendors and whether integration is included or an add-on before selecting a platform.
What about privacy and data retention?
Visitor logs contain personal data. Review retention settings, regional hosting, and deletion policies, especially under GDPR or similar regimes.
Related: Best Identity and Access Management Software in 2026 · Best Appointment Scheduling Software in 2026 · Best Workplace AI Assistants in 2026
Last updated: 28 September 2026. Pricing and features change; always verify on the vendor site.
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