Best Virtual Shareholder Meeting Platforms in 2026: AGM Options Compared

Best for: Small private companies, cooperatives and member organizations that need verified motion voting alongside a Zoom, Teams or Google Meet call at a published per-meeting price.

• Published per-meeting tiers let you budget before talking to sales, and you only pay when the meeting starts.
• Voters register in advance, which records quorum, then vote motion by motion from a phone or laptop while the video call runs.
• It does not provide the video stream, shareholder register integration or moderated Q&A that a listed-company AGM usually needs.

Our take: ElectionBuddy is a voting tool, not a full AGM service, and that is the point for a small company or member organization. You keep your existing Zoom, Teams or Google Meet call for discussion, and MeetingVote handles the parts that create legal risk: issuing credentials, recording registration for quorum and running each motion with an auditable, anonymous ballot. The MeetingVote Plus tier at $197 per meeting covers up to 75 voters and adds weighted voting, which matters when votes follow shareholdings rather than one person, one vote. In a trial, upload your member or shareholder list with share weights, run a mock resolution and check the results report your board or auditor will receive. Compared with Lumi, Computershare, EQ or Broadridge on this page, you give up webcast production, registry links and a moderated question queue, so it fits private companies and associations far better than any listed issuer. Confirm with counsel that your articles allow electronic voting before you rely on it.

Best for: Mid-size listed and unlisted companies in Asia-Pacific and other regions that want registration, a two-way webcast and weighted voting in one quote-based platform.

• Shareholder registration, information collection, webcast and voting sit in one workspace rather than separate tools.
• The vendor states AWS partnership, CMMI Level 5 certification and 24/7 global customer support.
• The product page does not describe proxy voting, so you need to confirm how appointed proxies and corporate representatives vote.

Our take: Convene AGM comes from Azeus, which also sells the Convene board portal, and it is aimed at companies that want a single vendor for registration, a two-way webcast and weighted resolution voting. That combination sits between ElectionBuddy's voting-only model and the registrar-led services from Computershare, EQ and Broadridge. It covers annual and extraordinary general meetings, creditors' meetings and elections, in physical, virtual or hybrid form. Because pricing is quote-based, ask for a written quote that separates platform licence, webcast production and on-day support. In the demo, test how shareholders are pre-registered from your register file, how proxies and corporate representatives are handled, and how quickly weighted results appear after a poll closes. It fits mid-size issuers, especially in markets where the registrar does not bundle a meeting platform, and organizations that already use Convene for board meetings and want one supplier relationship.

Best for: Listed companies and large membership bodies that run an in-room meeting plus online attendance and want one platform for keypads, online voting and moderated Q&A.

• Remote attendees get the same voting and question rights as in-room attendees, which supports a genuine hybrid format.
• Exportable reports and full audit trails are included, and voting can stay open after the meeting ends where rules allow.
• Pricing depends heavily on production level and in-room hardware, so early quotes can move once the run sheet is fixed.

Our take: Lumi is the option on this page most focused on the meeting itself rather than the share register. It supports in-room, hybrid and fully virtual AGMs on one platform, and it can supply keypads for the room so that in-person and online votes land in the same tally. Shareholders can submit questions by text, video or voice, and the chair sees a live, labelled question dashboard. That makes Lumi a fit for listed companies and large membership bodies that still hold a physical meeting but want online attendees to have equal rights. Lumi does not publish prices; its own cost guide says price depends on the size of the shareholder base, the in-room component, webcast versus audio-only and voting complexity. In a demo, ask how authentication links to your registrar, how video questions are moderated before they go live, and what production crew is included. Compared with Computershare and EQ, you may need to coordinate Lumi with a separate registrar.

Best for: Listed companies whose share register is already with Computershare and who want shareholder validation and a moderated Q&A and speaker queue from the same provider.

• Integration with the issuer's share register lets validated shareholders be admitted without a separate data transfer.
• Shareholders who ask to speak wait in a lobby queue where organizers can run an audio and video check first.
• It is most efficient when Computershare already runs your register; as a standalone platform the value is less clear.

Our take: Computershare's main advantage is that it often already holds your shareholder register. Its Virtual Meeting Solution can integrate with that register so validated shareholders are admitted directly, which removes a fragile file transfer on meeting day. The Q&A tools are detailed: questions can be submitted live or typed before and during the meeting, organizers can sort, group and revise questions, and a separate chairperson's view lets the chair and board prepare answers privately. Shareholders who want to speak join a lobby queue for an audio and video check. Video can come from remote webcams or HD streaming from one location. The product pages we checked do not walk through the voting screen, so ask for a recorded demo of a poll and the scrutineer report. It fits issuers in the UK, Australia, Europe and North America that already use Computershare, and compares with EQ and Broadridge as a registrar-led option rather than Lumi's meeting-first model.

Best for: US public companies that use Equiniti Trust Company as transfer agent and want registered and street-name holders to attend, ask questions and vote online.

• Registered and street-name shareholders can attend, which matters for US companies with mostly beneficial holders.
• Security uses one-time logins and encrypted transmissions, with detailed reporting for auditability.
• The published material is a short information sheet, so many details only surface in a demo or proposal.

Our take: EQ, through Equiniti Trust Company in the US, offers virtual annual meeting services as an extension of its transfer agent business. The information sheet lists access for both registered and street-name shareholders, unique identifiers for each shareholder or proxy, in-meeting voting, document hosting and Q&A where answers can be private or posted to all attendees. Issuers control guest access, messaging and attendee permissions, and the meeting can be branded. EQ also notes that virtual and hybrid meetings are permitted under US state law but rules vary by state, so the sheet itself recommends legal advice. In a demo, ask how beneficial holders obtain credentials, how late-arriving proxies are handled, and what the final vote report looks like for your inspector of elections. Compared with Broadridge, which also serves beneficial holders at large scale, EQ is a natural fit when it already runs your register, and it gives a single relationship for registry and meeting day.

Best for: Large and mid-cap US public companies with many beneficial holders that want the meeting tied to Broadridge proxy distribution, vote tabulation and quorum tracking.

• Beneficial shareholders can attend using their proxy credentials without obtaining a separate legal proxy, per Broadridge's platform brochure.
• Issuers see progress toward quorum and vote goals in real time, connected to the same proxy process that distributes materials.
• Pricing and scope are bundled with wider proxy services, so a like-for-like comparison with meeting-only vendors is hard.

Our take: Broadridge sits at the center of the US proxy system for beneficial holders, and its Virtual Shareholder Meeting service extends that role into the meeting itself. The company launched the platform in 2009 and now cites more than 12,000 virtual shareholder meetings since inception. Because Broadridge already distributes proxy materials and tabulates votes for street-name holders, beneficial shareholders can join and vote with their existing proxy credentials, and issuers can watch quorum and vote progress in real time. Q&A can run through an online text box before or during the meeting, and some issuers add a live phone line. Pricing is quote-based and usually discussed alongside wider proxy services. In a demo, ask how questions are screened, how the replay is archived, and what hybrid support costs. Compared with EQ and Computershare, Broadridge is less about the register and more about the beneficial-holder voting chain, which is why it suits large US public companies.