Buyer’s guide · Technology
Best CMMS Software in 2026: Pricing & Comparison
We compared four CMMS vendors on published seat price, requester licenses, and what stays quote-only.
- Zero list price to start: Fiix — $0 free plan with 25 active PMs.
- Published annual seats: MaintainX — Basic $0; Essential $20 per user/month billed annually.
- First paid site: UpKeep — Essential $24 per user/month.
- One plan, no modules: Click Maint — $35 per user/month annual.
A CMMS (computerized maintenance management system) tracks work orders, preventive maintenance, assets, and parts. This guide is maintenance software, not field-service invoicing or full EAM suites.
Every vendor is scored on the same fields: published pricing, free plan or trial, core focus, and main limitation. Order is not a quality ranking. Sort rule: public $0 or the lowest published starting price first, quote-led plans last.
Compared at a glance
| Provider | Published pricing | Billing unit | Best for | Visit |
|---|---|---|---|---|
| 1. Fiix | Free plan $0; Enterprise custom | Per user, paid quote | No-cost pilot | Visit → |
| 2. MaintainX | Basic $0; Essential $20/user/mo annual | Per login user | Published seat rates | Visit → |
| 3. UpKeep | Essential $24/user/mo | Per paid user | First paid site | Visit → |
| 4. Click Maint | $35/user/mo annual ($42 monthly) | Per user | Single-plan buyers | Visit → |
Prices checked 9 October 2026 on official pricing pages. UpKeep did not label monthly versus annual on the plan cards. Confirm implementation fees before you compare year-one cost.
Why CMMS quotes diverge
Requester seats are free on Fiix, MaintainX, and Click Maint, so the bill is often technicians and supervisors, not the whole plant. Confirm UpKeep requester licenses on the plan you quote. Fiix publishes a free plan and hides paid rates. MaintainX, UpKeep, and Click Maint print an entry rate, then gate offline mode, multi-site, or SSO.
The 4 companies in detail
Fiix
Fit for a no-cost pilot
Best for: teams that want work orders and a limited PM schedule before a paid quote.
| Attribute | Fiix |
|---|---|
| Published pricing | Free plan at $0. Enterprise is custom pricing. Basic and Professional dollar prices were not listed on the pricing page checked. |
| Free plan or trial | Free plan, no credit card, limited users, 25 active PMs. Professional can be toured; live demos are booked. |
| Core focus | Work orders, asset hierarchies, downtime, inventory, and a mobile app. Enterprise adds e-signatures, audit trail, and SSO as a paid add-on. |
| Main limitation | Paid seat prices are not on the public page, so a 15-technician quote is required. |
- Requester-style service requests are unlimited on the free plan description.
- Fiix MAX, the AI assistant, is a paid add-on on Professional or Enterprise.
- SSO and the integration hub are extra-cost items on Enterprise.
MaintainX
Fit for published per-user rates
Best for: plants that want a printed Essential and Premium price.
| Attribute | MaintainX |
|---|---|
| Published pricing | Basic is $0 per user/month. Essential is $20 per user/month billed annually ($25 monthly). Premium is $65 annually ($75 monthly). Enterprise is custom. Requester accounts are free. |
| Free plan or trial | Basic is free forever at $0 per user/month. Paid plans also have try-for-free buttons. |
| Core focus | Work orders, repeating PMs, messaging, and analytics. Premium adds parts, purchase orders, and the REST API. |
| Main limitation | Essential allows only 3 work orders with procedures and 3 months of advanced analytics. |
- SOC 2, ISO 27001, and GDPR are cited on the pricing FAQ, with SSO on Enterprise.
- A user is someone with a unique login; requesters are free.
- Multi-site tools, IoT, and SSO are Enterprise-only.
UpKeep
Fit for a first paid seat
Best for: single-site teams leaving paper, with a published Essential rate.
| Attribute | UpKeep |
|---|---|
| Published pricing | Essential $24 per user/month. Premium $55 per user/month. Professional and Enterprise are request-a-quote. Billing period was not labeled on the cards. |
| Free plan or trial | Try for free, no credit card. Implementation packages are extra ($500 training, $1,500 quickstart, $5,000 advanced). |
| Core focus | Work orders, locations, and Nova AI credits. Premium adds PM scheduling, parts costing, and 30-day analytics. |
| Main limitation | Offline mode, the external request portal, and full analytics history sit on quote-only Professional. |
- View-only, requester, and third-party vendor users are not paid licenses.
- Barcode scanning is on Essential.
- API, SSO, and purchase orders are Enterprise and quote-only.
Click Maint
Fit for one all-in plan
Best for: teams that would rather pay one rate than unlock modules.
| Attribute | Click Maint |
|---|---|
| Published pricing | Professional plan $42 per user/month, or $35 per user/month on an annual term. USD, CAD accepted. |
| Free plan or trial | No free plan published. Monthly term has no minimum contract; annual is discounted. |
| Core focus | One plan covering work requests, PMs, mobile, assets, inventory, vendors, and reports, including API access. |
| Main limitation | Onboarding and data migration can add professional-service fees. |
- Requesters are unlimited and free.
- QR requests, downtime, and MTTR or MTBF reports are in the single plan.
- Some future features may be excluded from the current subscription, per the FAQ.
Kurums Match
I need to prove the workflow before a budgetFree plan
I want a number for 10 techniciansPrinted annual rate
MaintainX Essential is $20 per user per month billed annually. Requesters are free. Premium is $65 if you need parts and the API.
We are one site leaving spreadsheetsEntry paid plan
UpKeep Essential is $24 per user per month and includes a free trial without a card. Offline mode is on a quote tier.
I do not want module add-onsOne plan
Click Maint is $35 per user per month on an annual term and includes inventory, PMs, and API access.
Buying tip
Price technicians, not requesters. Then ask whether offline mode and multi-site are in that seat or a higher quote.
FAQ
What is a paid CMMS user?
Does the entry plan include preventive maintenance?
Fiix free includes a PM scheduler capped at 25 active PMs. MaintainX Essential includes unlimited repeating work orders. UpKeep puts PM scheduling on Premium. Click Maint includes PMs in the single plan.
Is implementation included?
UpKeep lists training from $500 and quickstart implementation at $1,500. Click Maint says setup is free if you import your own data, otherwise professional services may apply.
Which tools publish SSO?
MaintainX and UpKeep list SSO on Enterprise. Fiix lists SSO as an extra-cost Enterprise item. Click Maint did not list SSO on the pricing page checked.
Related comparisons
Last updated 9 October 2026 · Pricing checked 9 October 2026.
Disclosure: Kurums is reader-supported. Some links may be affiliate or sponsored links, marked as such; they never affect rankings or which products appear.
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