Procurement · Free tool
Supplier Scorecard Calculator
How is this supplier performing overall, given what matters most to you? This scorecard rates a supplier from 1 to 5 on quality, delivery, and price, then weights each factor by the importance you set. Procurement managers, operations leads, and quality teams use it for quarterly supplier reviews and to compare suppliers on the same scale.
- OutputA weighted score out of 5
- No sign-up
- Copy or print the result
- How it works ↓
Your entries stay in this browser. Use Fill example to see a finished page first.
What this procurement tool gives you
The output shows the weighted score out of 5 and a table of each factor's score and weight. Bring it to a supplier business review: the table makes clear which factor pulled the score down, so the conversation goes straight to what needs to improve.
What you enter
- Quality score, from 1 to 5
- Quality weight (any non-negative number, such as 50)
- Delivery score, from 1 to 5
- Delivery weight
- Price score, from 1 to 5 (a higher score means you judge the price more favorable)
- Price weight
Worked example
The tool's example scores quality 5 with weight 50, delivery 4 with weight 30, and price 3 with weight 20. The weighted sum is 5 × 50 + 4 × 30 + 3 × 20 = 250 + 120 + 60 = 430. Divided by total weight 100, the supplier scores 4.30 out of 5. Price is the weakest factor but carries the least weight.
How is a weighted supplier score calculated?
Weighted score = (quality × quality weight + delivery × delivery weight + price × price weight) ÷ (quality weight + delivery weight + price weight).
Weights do not have to add up to 100; the tool divides by their sum, so weights of 5, 3, and 2 give the same result as 50, 30, and 20. The score stays on the 1 to 5 scale. Weights cannot all be zero, and every score must be between 1 and 5.
Tips before you use the result
- Define what each score means before rating, for example delivery 5 = on time every order, 3 = occasional delays.
- Base delivery and quality scores on records such as on-time rate and defect counts, not memory.
- Remember that price is scored so higher is better; a cheap supplier should get a high price score, not a low one.
- Keep weights the same across suppliers in a category, or the scores cannot be compared.
Frequently asked questions
What should a supplier scorecard include?
Most scorecards cover quality, delivery, and cost, since those are the factors that hit operations and budgets directly. This tool uses exactly those three with weights you choose. Some companies add responsiveness, sustainability, or risk; you can score those separately and discuss them alongside the weighted result.
Do the weights need to add up to 100?
No. The tool divides the weighted sum by the total of the weights, so any positive set works. Weights of 50, 30, and 20 and weights of 5, 3, and 2 give identical scores. Using weights that add to 100 simply makes the relative importance easy to read.
What is a good supplier score out of 5?
That is for your team to set. Many buyers treat scores above 4 as strong, 3 to 4 as acceptable with an improvement plan, and below 3 as a supplier to replace or develop. What matters most is scoring consistently and tracking the trend from one review to the next.
Where are my supplier scores kept?
Your last scores and weights are saved in this browser on your device rather than in an online account, since the tool asks for no sign-up. For a record of each review, copy the output or print it before scoring the next supplier.
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