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Meeting Cost Calculator

Corporate governance Β· Free tool

Meeting Cost Calculator

What does a meeting cost in people's time? This calculator puts a price on it from three numbers: how many people attend, their average hourly cost, and how long it runs. It is for managers, operations leads, and CFOs reviewing recurring meetings, and for anyone who wants a number before adding another invite.

Your entries stay in this browser. Use Fill example to see a finished page first.

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What this corporate governance tool gives you

The result shows the meeting cost next to the attendees and minutes you entered, in your chosen currency. Quote it when proposing to shorten a weekly meeting, trim the invite list, or replace a status meeting with a written update.

What you enter

  • Currency: USD, EUR, or GBP
  • Attendees: number of people in the meeting
  • Average hourly cost per attendee, in your chosen currency
  • Minutes: length of the meeting

Worked example

The example has 6 attendees at an average hourly cost of USD 85 and a length of 45 minutes. The cost is 6 Γ— 85 Γ— (45 Γ· 60) = 6 Γ— 85 Γ— 0.75 = $382.50. If that meeting runs every week, multiply by the number of weeks yourself to see the annual figure.

How do you calculate the cost of a meeting?

Meeting cost = attendees Γ— average hourly cost Γ— (minutes Γ· 60), rounded to the cent. All three inputs are required and cannot be negative.

The figure prices the time in the room you described, not the value of the decision made there. It does not add preparation time, travel, or the cost of work that was not done during the meeting.

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Tips before you use the result

  1. Use a fully loaded hourly cost, including benefits and employer taxes, rather than base pay alone.
  2. Run the numbers for recurring meetings; a modest weekly cost adds up over a year.
  3. Try the same meeting at 30 minutes or with two fewer people to show the saving of a specific change.
  4. Share the number as a prompt to sharpen the agenda, not as a reason to cancel every meeting.

Frequently asked questions

How much does a one-hour meeting cost?

Multiply the number of attendees by their average hourly cost. Six people at USD 85 an hour cost USD 510 for a full hour. The calculator handles any length by scaling the hourly figure by minutes Γ· 60, so the same meeting at 45 minutes costs $382.50.

What hourly cost should I use for employees?

Use an average fully loaded cost: salary plus benefits and employer taxes, divided by working hours. The calculator takes one average for everyone in the room, so if a senior group dominates the meeting, weight the average toward them. Finance or HR can usually give you a standard loaded rate by level.

Does the calculator include the value of the meeting?

No. It prices the room you described and says so on the page. A costly meeting that makes an important decision can be worth it. The number is there to make that trade-off explicit, not to judge it, and it leaves out preparation time and the work that waits while people sit in the room.

Do I need to log in to use the meeting cost calculator?

No login is needed. The figures you enter stay in your browser for next time and are not sent anywhere, which is useful when the hourly cost reflects confidential pay data. Change one number at a time to compare options, then copy the result into your proposal to trim the meeting.

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Results depend on the figures you enter; check them against your own records before you rely on them. Last updated: September 2026 Β· Kurums editorial team.