Technology · Free tool
User Access Review Checklist
Periodic access reviews confirm that the right people still have access to billing, production and admin systems. The hard part is often just making sure every system has someone who looked. This checklist lists your systems with the reviewer for each and calls out any system nobody has signed off. It suits IT, security and finance teams preparing for an audit.
- OutputSigned and unsigned systems
- No sign-up
- Copy or print the result
- How it works ↓
Your entries stay in this browser. Use Fill example to see a finished page first.
What this technology tool gives you
The output is a table of system, reviewer and status, Signed or Unsigned, and a note naming the unsigned systems. Share it with system owners to chase the gaps, or attach it to the review record for the period. It records reviewer names only; it does not check who has access.
What you enter
- System: the name of each system under review (required on every row)
- Reviewer: the person who reviewed access to that system (can be left blank)
Worked example
The example lists two systems: Billing admin, reviewed by Avery Chen, and Production database, reviewed by Priya Shah. Both have a reviewer, so both show Signed, and the note reads that every system you listed has a reviewer name. No system needs chasing for this period.
How does the access review mark unsigned systems?
Each row needs a system name. If the reviewer is filled in, the status is Signed; if it is blank, the reviewer shows Still blank and the status is Unsigned. The note lists every unsigned system by name, or confirms that every system has a reviewer.
A reviewer name is the only signature this page records. The tool does not check access lists, roles or dates, and it does not verify that the review actually took place.
Tips before you use the result
- Start from a full inventory of systems with sensitive data or admin rights; a system that is not listed cannot be flagged.
- Assign the reviewer who knows the system's users, usually its business owner, not only IT.
- Leave the reviewer blank until the review is actually done, so the Unsigned flag stays meaningful.
- Keep the evidence, such as exported user lists and removals made, with this sheet for each review period.
Frequently asked questions
What is a user access review?
It is a periodic check that each person with access to a system still needs it, and at the right level. A named reviewer, often the system owner, confirms the list or removes access. This checklist tracks which systems have a reviewer and which do not.
How often should access reviews be done?
The tool does not set a schedule. Many companies review sensitive systems quarterly and others at least yearly, often driven by audit frameworks or customer requirements. Run a fresh checklist for each review period so the record shows who reviewed what and when.
Is this enough evidence for a SOC 2 audit?
On its own, probably not. It records a reviewer name per system, not the user lists reviewed or the changes made. Auditors typically want that evidence as well. Use this page as the summary sheet and attach the supporting exports and tickets.
Where are my systems and reviewers stored?
They are stored in your browser on this device only, with no account and no upload, and they reload when you come back. Because the list names people and sensitive systems, use Clear on shared machines, and keep the official record in your audit folder.
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Results depend on the figures you enter; check them against your own records before you rely on them. Last updated: October 2026 · Kurums editorial team.