Project management software for business teams
Tools for planning work, assigning tasks, tracking deadlines and reporting progress across teams, from simple task boards to portfolio and resource management platforms. Sponsored listings are paid placements ordered by daily bid; every other company below is listed free by our editors.
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Paid today · resets 00:00 UTC · all categoriesAll project management solutions
Free listings · A to Z · sponsor yours from $5/dayAsana
Work management platform for tasks, projects, goals and cross-team workflows.
Atlassian Jira
Issue and project tracking built around agile boards, sprints and software delivery.
Basecamp
Simple project collaboration with to-dos, message boards, schedules and file sharing.
Celoxis
Project portfolio management with resource planning, budgeting and client portals.
ClickUp
All-in-one workspace combining tasks, docs, goals and time tracking for teams.
MeisterTask
Kanban-style task management from Austria, aimed at small and mid-sized teams.
Microsoft Planner
Task and project planning integrated with Microsoft 365, including Project capabilities.
monday.com Work Management
Configurable boards and dashboards for planning and tracking team projects.
Planview
Portfolio and resource management for enterprises aligning projects with strategy.
Smartsheet
Spreadsheet-style project and portfolio management with Gantt views and reporting.
Teamwork.com
Project management for agencies and client-services teams, with time tracking and billing.
Wrike
Collaborative work management with request forms, proofing and resource planning.
Zoho Projects
Affordable project planning, Gantt charts and issue tracking within the Zoho suite.
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What does project management software actually do?
At its core, project management software turns a plan into shared, trackable work: tasks with owners and due dates, dependencies between them, and a view of what is late or blocked. Most tools offer several views of the same data — lists, Kanban boards, Gantt timelines and calendars — so that different people can work the way they prefer.
Beyond the basics, the category splits quickly. Some products focus on team collaboration and lightweight task tracking; others add time tracking, budgets, resource capacity and portfolio-level reporting. The real value rarely comes from features. It comes from one agreed place where work is recorded, so status meetings shrink and nobody has to chase updates by email.
It is worth being clear about what the software will not do. It will not fix unclear priorities, unrealistic deadlines or a lack of agreed scope. If projects are routinely late because demand exceeds capacity, a tool will make that visible faster, but somebody still has to say no to work. Treat the purchase as a process decision first and a software decision second.
Do you need a task board, a work management platform or a PPM suite?
The biggest buying mistake is choosing a tool built for a different level of the organisation. Decide which problem you are solving before comparing features.
| Type | What it covers | Typical fit |
|---|---|---|
| Task board / team tool | Tasks, boards, comments, simple timelines | Single teams or small companies that need visibility, not governance |
| Work management platform | Cross-team projects, forms, automations, dashboards, light resourcing | Growing organisations running many projects across departments |
| Project portfolio management (PPM) | Portfolio prioritisation, capacity planning, financials, stage gates | PMOs and enterprises that fund and approve projects centrally |
| Agile / software delivery tool | Backlogs, sprints, issue tracking, release planning | Engineering and product teams working in iterations |
Many organisations end up with two layers: a team tool for daily execution and a PPM or reporting layer on top. That is fine, provided you decide early which system is the source of truth for dates and status. Where engineering already lives in an agile tool, connect it to the wider platform rather than forcing developers to switch.
What should you compare before you shortlist?
Run a short pilot with a real project and check these points with each vendor.
| Criterion | What to ask |
|---|---|
| Views and planning | Can the same project be viewed as list, board and Gantt, with real dependencies and critical path? |
| Resource management | Can managers see workload by person and role across projects, not just within one? |
| Reporting | Can you build portfolio dashboards without exporting to spreadsheets? |
| Permissions and guests | How are external clients and contractors invited, and what do they cost? |
| Integrations | Does it connect natively to your chat, file storage, CRM and time or billing tools? |
| Admin and governance | Are templates, custom fields and workflows controllable centrally, or can every team diverge? |
| Data residency and security | Where is data hosted, and are SSO and audit logs included or on a higher tier? |
Ask each vendor for a reference customer of similar size and structure, and ask that customer what they would configure differently if they started again.
How is project management software priced?
Almost every vendor charges per user per month, usually in tiers. Entry tiers cover tasks and boards; timelines, automations, resource management and advanced reporting sit on higher tiers, and SSO, audit logs and admin controls are often reserved for enterprise plans. Annual billing is typically discounted against monthly.
Watch for seat minimums, bands sold in fixed blocks (for example 5, 10 or 25 seats), charges for guest or viewer users, and automation or integration limits that trigger upgrades. PPM suites are usually quoted individually, with implementation services priced separately.
Also check renewal terms. Introductory discounts often apply to the first year only, and the contract may not allow you to reduce seats until the next anniversary, even if a team stops using the product.
What usually goes wrong?
The most common failure is adoption, not software. Teams keep updating spreadsheets and chat threads alongside the new tool, so data goes stale within weeks. Without an owner, standard templates and a rule that status lives only in the tool, even a good product becomes an expensive to-do list.
The second failure is over-configuration. Administrators build elaborate custom fields, statuses and automations before anyone has used the basics, and the tool becomes slow and confusing. Start with a few templates, add complexity only when a real reporting need appears, and review unused fields every quarter.
Finally, buyers underestimate migration and integration. Moving open projects, attachments and history from an old system is rarely clean, so plan to migrate only active work and archive the rest. Tool sprawl is the mirror-image problem: when every department picks its own product, leadership loses the cross-team view that justified the purchase in the first place. Agree a short list of approved tools before individual teams sign up on a credit card.
Frequently asked questions
What is the difference between project management and work management software?
Project management tools focus on planning discrete projects with dates, dependencies and deliverables. Work management platforms extend this to ongoing requests and cross-team processes. In practice most modern products blur the line, so compare on the workflows you actually run.
Do small teams need Gantt charts?
Not always. If your work has few hard dependencies, a list or board is usually enough. Gantt views become valuable when tasks must happen in sequence and a delay in one pushes out a fixed deadline.
How long does implementation take?
A team tool can be running in days. A work management rollout across several departments typically takes a few weeks of template design and training, while PPM implementations with resource and financial data often run for months.
Can we use one tool for internal and client projects?
Yes, if the product supports guest access with granular permissions. Check what clients can see, whether guests are billed as users, and whether you can keep internal comments private.
How this directory is compiled
Every company on this page was added by our editors from publicly available information: the product name, what it does in one line, and a link to the vendor's own site. No company paid to be listed in the free section, none was asked for approval, and inclusion here is not a recommendation — it is a starting point for a shortlist you should verify yourself.
The block at the top of the page is different and is labelled as such. Positions there are paid: a company chooses a daily bid and a number of days, pays once, and sits above the free listings for that period, ordered by bid. That is advertising, it is disclosed on every listing, and it has no influence on our editorial comparisons or on the Kurums Trust badges, which are earned against published criteria and are never for sale.
Pricing, feature and availability details change constantly in these categories, so we deliberately keep vendor descriptions here short and factual, and leave verified pricing to the dated editorial comparisons. Check the vendor’s own pricing page before you make a decision, and treat anything you read in a directory — including this one — as a list of candidates rather than an answer.